General & Admin
Hire a Dedicated Virtual Executive Assistant
A virtual executive assistant from Casper VA is a dedicated remote right hand who triages your inbox, manages complex schedules, books travel, prepares reports and coordinates with stakeholders on your behalf.
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An Executive Assistant acts as your right hand. They manage complex schedules, coordinate with stakeholders, prepare reports and handle priority communications.
Typical Tasks
- Inbox triage
- Travel booking
- Stakeholder coordination
Role Details
Working Model: Dedicated, full-time equivalent (or specified hours), matched to your timezone.
What an executive assistant handles day to day
- Running your inbox to a rule set: what they answer, what they summarize and what waits for you.
- Building your week around priorities, protecting focus blocks and handling reschedules with outside parties.
- Preparing briefing notes before meetings and capturing action items after.
- Booking travel end to end, with an itinerary you can read on your phone.
- Following up with clients, partners and your own team on commitments you made.
- Pulling together weekly reports, slide decks or board packets from the data you already have.
Tools an executive assistant commonly uses
Executive assistants commonly work in Gmail or Outlook, shared calendars, scheduling links, video meeting tools, a notes or docs system like Notion or Google Docs, and travel booking sites. Many also use a CRM or project tool so they can see where deals and projects stand.
How the first weeks with an executive assistant usually go
- Setup. You walk through your priorities, key relationships, travel preferences and anything the EA should never touch.
- Shadowing. The EA sits in on meetings, drafts replies for your review and learns how you make decisions.
- Owning tasks. Your EA starts handling scheduling and follow-ups on their own and brings you a short daily list of decisions only you can make.
Who an executive assistant fits, and when to hire someone else
An executive assistant fits founders, owners and senior leaders whose calendar and inbox now decide their week, and who need a trusted person to speak for them on routine matters.
If your needs are mostly simple admin with little stakeholder contact, a general virtual assistant is enough. If the real problem is projects slipping across a team, hire a virtual project manager instead.
Want to estimate what an EA frees up? The ROI of a dedicated VA page lays out how to think about it.
Frequently Asked Questions
How much does an Executive Assistant cost?
A dedicated Executive Assistant is a flat monthly rate with no hidden fees, payroll taxes, benefits or long-term contracts — your exact rate is quoted on a 15-minute fit call.
What tasks can an Executive Assistant handle?
Your Executive Assistant can handle tasks like inbox triage, travel booking and stakeholder coordination.
Do I have to manage the Executive Assistant?
No. We handle the HR, payroll, and high-level management. You provide the day-to-day tasks and workflows.
Are they a shared resource or dedicated to me?
Your Executive Assistant is dedicated 100% to your business, not part of a shared pool, so they learn how your business works.
How long does it take to hire an Executive Assistant?
After our initial strategy call, we typically match and onboard your Executive Assistant within 5 to 7 business days.
What does a virtual executive assistant do that a regular VA doesn’t?
A virtual executive assistant manages your priorities, not just your tasks. They protect your time, prepare you for meetings and handle communication with clients and partners in your name.
Can an executive assistant handle confidential information?
Yes, with the right setup. You control access through your own accounts and permissions, and you decide which folders, inboxes and topics are off-limits.
Should my EA be in my timezone?
For most leaders, yes. Scheduling and same-day follow-ups go smoother when your EA works the same hours you do, and we match for that.
Before you book
Common concerns, answered
“Hiring is a hassle.”
For Casper VA roles we handle recruiting, HR and payroll, so there are no payroll taxes or benefits for you to manage.
“What will this cost me?”
You get a fixed, written quote before any work starts. Nothing begins until you've seen the full price and signed the scope. How pricing works.
“I've been burned by an agency before.”
Your signed scope lists exactly what's delivered, so there's no guessing. Monthly plans are month-to-month, with no long-term contract.
“Will I actually reach a person?”
Yes. Founder Jared Casper reviews every new request and you get a personal reply within 1 business day. Or call or text 1-207-222-7737.
Book My 15-Minute Fit CallFree 15-minute call · No obligation
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Talk to us
Book a 15-minute fit call
Tell us what's leaking time or revenue. You get a personal reply within 1 business day.
- Founder-led. Built by Jared Casper (Founder) and Mark Casper (Co-Founder).
- A person answers. Every request gets a personal reply within 1 business day. Call or text 1-207-222-7737.
- Done for you. We build, set up and run the system — see exactly what we do.
